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A complete guide to UG Sikai LMS , sakai.ug.edu.gh/portal/xlogin

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Christopher Sam
Christopher Sam is a web designer, developer and has advanced knowledge in Search Engine Optimization, Responsive Website Design, Emails Marketing, BULK SMS Messaging, Schema Markup and a certified Google Trainer. He is a creator and editor at Hypercitigh.com, an online digital platform focusing on Credible and Timely news and in Ghana.
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The Sakai LMS is the main platform that faculty have been asked to use for online academic activities.

Newly enrolled University of Ghana students want the university leadership to suggest organizing an orientation program for them on how to use the Sakai Learning Management System (LMS).

Training On The Sakai Learning Management System

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As part of the efforts to help faculty and students move through the Sakai Learning Management System, see below the guides/manuals produced by the University of Ghana

How To Login And Logout On UG Sikai Lms

Basic Requirements  

Any digital device (desktop computer, Laptop, Smart phones etc.) with internet access.  – User ID and Password  

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Procedure (Login)  

1. Start a browser (Internet Explorer, Safari Google Chrome, Mozilla 

Firefox, etc) 

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2. In the Address bar, type sakai.ug.edu.gh and press on the Enter key on the keyboard 3. Click on User and type in your User ID; Click on Password and type in your Password. 

4. Click on the Login button to access the Sakai Learning Management System.

Procedure (Logout) 

5. Click on your name or photo 

6. In the drop-down menu, Click on Log Out to leave the Sakai Learning Management  system

How To Reset Your Password In Sakai Learning Management System

1. Start a browser (Internet Explorer, Safari, Google Chrome, Mozilla 

Firefox, etc) 

2. In the Address bar, type sakai.ug.edu.gh and press on the Enter key on the keyboard

3. Click on Reset and type in your email address. 

4. Click on the Send Password.  

A password reset link will be sent to your email address as shown below 

Click on the link to reset your password

How do I comment/reply to a post in  Commons on UG SIKAI LMS ?  

Go to the Commons tool.  

Select the Commons tool from the Tool Menu of your site.  

The Commons page will display.  

The most recent posts will appear at the top of the screen.  

How do I comment/reply to a post in Commons? Page 1

Click the Reply link.  

Click the Reply link just below the post to respond to that post.  

Type your response and then click Post Comment.  How do I comment/reply to a post in Commons? Page 2

View reply.  

Your reply comment will appear indented just below the original message. 

How do I comment/reply to a post in Commons? Page 3

How do I create a post in Commons?  

Go to the Commons tool.  

Select the Commons tool from the Tool Menu of your site.  

The Commons page will display.  

The text box at the top of the page will always start off with “What’s on your mind?” until you  type something into the box.  

Add text.  

Type your text into the box.  

How do I create a post in Commons? Page 1

And/or add a link. (Optional)  

Click the Insert a link button.  

Enter the link, and click Insert.  

Enter the text to display for the link, the URL of the link, and then click Insert.  

And/or add an image. (Optional)  

Click the Insert an image button.  

How do I create a post in Commons? Page 2

Select Choose File.  

Select the file.  

Click on the name of the image. Then click Open.  

How do I create a post in Commons? Page 3

Click Insert.  

Click Post.  

Click Post to submit the post to everyone on the site with access to view it.  How do I create a post in Commons? Page 4

View post.  

How do I create a post in Commons? Page 5

How do I post to a forum topic?  

Forums are organizational units that group topics within the site. You cannot post directly  to a forum, you must first enter a topic and post your message there.  

In order to post to a forum topic, you will Start a New Conversation or thread.  

Go to Forums.  

Select the Forums tool from Tool Menu in your site.  

Choose a forum.  

This is an example of a forum. The forum title will appear in bold and in a larger font than the topic titles indented beneath it. If you would like to view more information about the forum,  you may click View Full Description to view any additional information provided by the site owner.  

How do I post to a forum topic? Page 1

Select a topic within the forum.  

This is an example of a forum topic.  

Click on the title of the topic to enter that topic.  

Click Start a New Conversation.  

Starting a new conversation is the same thing as starting a new thread.  

After you click Start a New Conversation, the message composition window will appear.  How do I post to a forum topic? Page 2

Enter a title.  

Enter a message.  

This description box allows the use of Rich Text Editor.  

Note: The message box will keep track of word count in the lower right corner. Click Add attachments. (Optional)  

How do I post to a forum topic? Page 3

If desired, there is an option to upload attachments to the conversation. Click Add  attachments to browse for and select your file.  

Click Post.  

After completing the conversation, click Post to make the conversation viewable.

  How do I post to a forum topic? Page 4

How do I read, post, or delete Chat Room  messages on Sikai LMS?  

Go to Chat Room.  

Select the Chat Room tool from the Tool Menu of your site.  

To read Chat Room messages:  

When you click Chat Room, you will enter the default room (as specified by the site leader).  

1. To change rooms, click Change Room at the top, and select the room you’d like to enter.  2. To see who is presently in the room, look under “Users in Chat” on the right side of the  screen.  

3. Messages appear in chronological order, with the most recent at the bottom. Messages will  always identify the sender. You will also see the user’s profile picture next to the name.  

How do I read, post, or delete Chat Room messages? Page 1

4. To hide or display the date or time messages were posted, select the appropriate option  from the “View” drop-down list: Time Only, Date and Time, Date Only, Neither Date nor  Time, or ID Only.  

5. To change how many messages you see, from the second drop-down list, select one of the  following options: Last 100 messages, Last 10 messages, Past 3 days, or Show no message  history. (If you choose Show no message history, you will see only messages posted after  you made this selection.)  

To post Chat Room messages:  

In the text box at the bottom of the window, type your message, and then click Add message or  hit the Enter key on your keyboard.  

Note: No one can see your message until you click Add message or hit Enter, but once you do, only  an instructor or a participant with special permission can delete your message.  

To discard a message that you haven’t sent yet, click Clear.  

To delete a Chat Room messages.  

How do I read, post, or delete Chat Room messages? Page 2

To delete a Chat Room message that you have sufficient permission to delete, click the trash  can icon (Delete this Message) next to the posting.  

Note: If you don’t see a trash can icon, you don’t have permission to delete the message.  Confirm deletion.  

You will be prompted to confirm the deletion. If you are sure you want to delete the message,  click the Delete button to confirm.  

Tip: To permanently delete all messages from a chat room, click Options, and then click Clear  History. Click Delete to confirm.  

How do I read, post, or delete Chat Room messages? Page 3

How do I reply to a forum post (i.e.  conversation)?  

Go to Forums.  

Select the Forums tool from Tool Menu in your site.  

Choose a topic within a forum.  

Click on the title of the topic to enter the topic.  

Note: The message indicator text next to the topic title will tell you how many messages have been  posted within that topic, and how many of them are new or unread.  

How do I reply to a forum post (i.e. conversation)? Page 1

Click on the title of an existing post to view the  conversation.  

Click reply.  

You have two different options for replying to the post within the Forums tool.  

1. Click Reply to Initial Message at the top of the conversation to reply to the first message in  the conversation or thread.  

2. Click the Reply link within the message itself to reply to the item you are currently viewing.  This is the option you want to use if you would like to reply to someone else’s reply.  

How do I reply to a forum post (i.e. conversation)? Page 2

Compose your message.  

The message you are replying to will be displayed at the top. You can hide the message by  clicking on the small downward arrow next to “Hide the message you are replying to”.  

Edit the reply title. (Optional)  

The title will be taken from the initial message and prefilled for you, but you may modify it if  you wish.  

How do I reply to a forum post (i.e. conversation)? Page 3

Enter your message.  

Use the Rich Text Editor to compose your response.  

Note: You may optionally click on the Insert original text link above the editor area to include the  original message along with your reply.  

Add attachment. (Optional)  

Click the Add attachments button if you would like to browse for and attach a file.  

How do I reply to a forum post (i.e. conversation)? Page 4

Click Post.  

After you have finished your reply, click Post to add your message to the conversation.  How do I reply to a forum post (i.e. conversation)? Page 5

How to submit an assessment on Sikai LMS(i.e.  test or quiz)?  

Test-Taking Tips – In order to avoid potential problems during an assessment, it is recommended  that you:  

Use a supported web browser, such as the most recent version of Firefox, Google Chrome, or  Internet Explorer.  

Make sure that you DO NOT have multiple windows or tabs open while testing.  Make sure that you have a dependable internet connection; wired rather than wireless if  possible.  

DO NOT use your browser back and forward buttons. Always navigate within Sakai.  For timed tests, remember that once you begin the test, the timer will continue to count down.  This is true if you lose internet connection, your browser crashes, or you simply exit and close  your browser window.  

Make sure that you only click on the Begin Assessment button ONCE when starting a test.  Make sure that you only click on the Submit for Grading button ONCE when submitting a test.  

Go to Tests & Quizzes.  

Select the Tests & Quizzes tool from the Tool Menu of your site.  

How do students submit an assessment (i.e. test or quiz)? Page 1

Click on the title of the assessment.  

In the Assessments section, click on the title of the assessment that you want to take.  

Note: Assessments which are past the due date but still available for late submissions will appear in  the list with the Due Date/Time shown in red. Assessments which are not currently available do not  show up in the Assessments list at all.  

How do students submit an assessment (i.e. test or quiz)? Page 2

Or, your instructor may have linked to the assessment from other  tools in the course, such as Lessons.  

Click on the link to the assessment to go to that item.  

How do students submit an assessment (i.e. test or quiz)? Page 3

Begin assessment.  

An introductory screen will display which contains summary information about the assessment,  its due date, the time allowed for the test, and the number of submissions allowed.  

If your instructor has enabled it for your assessment, you must check the box next to the  Honor Pledge before you can begin.  

When you are ready to start your assessment, click Begin Assessment.  

Note: Make sure that you are ready to begin your test before clicking Begin Assessment. If it is a timed  test, you will need to submit your test within the time limit or else it will be automatically submitted  when your test time expires.  

How do students submit an assessment (i.e. test or quiz)? Page 4

Answer each question.  

1. If allowed in the quiz settings, you may click the Table of Contents button to jump to a  different question in the assessment.  

2. If the test is timed, the time remaining will display at the top of the assessment. You may  click the Hide/Show Time Remaining button to show or hide the count-down clock.  3. The question will display below the count-down clock. Select your response or enter it into  the fields provided.  

4. If allowed in the quiz settings, the Question Progress panel will appear on the right side of  the screen. This panel will display your progress of answered and unanswered questions as  you go through the assessment. You may also navigate through the assessment by clicking  on the question numbers in the panel. Expand or collapse the panel by clicking on the  Question Progress tab.  

5. If allowed in the quiz settings, you may use the Previous button to go back to an earlier  question.  

6. After you have answered the question, click Next to save your response and advance to the  next question.  

7. You may also click Save on any question to save your answer.  

How do students submit an assessment (i.e. test or quiz)? Page 5

Save and Submit.  

When you have answered all of the questions in the assessment, click Save and then Submit  for Grading.  

Confirm submission.  

You will be prompted to confirm that you are ready to submit the test. Click Submit for  Grading to submit your assessment.  

How do students submit an assessment (i.e. test or quiz)? Page 6

Click Continue.  

Once you submit, you will see a submission information page with a confirmation number for  your submission.  

Click Continue to return to the Tests & Quizzes page.  

How do students submit an assessment (i.e. test or quiz)? Page 7

How to submit an assignment on UG Sikai LMS?  

Go to Assignments.  

Select the Assignments tool from the Tool Menu in your site.  

Click on the title of the assignment.  

You will a list of all assignments in the site. The following information will be displayed for each  assignment.  

1. Assignment title, or name of the assignment.  

2. Status (i.e. Not Started, Assignment submission required, Returned, etc.).  3. Open date when the assignment becomes available to students.  

4. Due date, or deadline to turn in the assignment.  

Select the assignment you want to submit by clicking on the title of the assignment in the list.  How do students submit an assignment? Page 1

Or, click the direct link to the assignment in Lessons. 

If your instructor has included a link to the assignment in the Lessons tool, you may also access  it from this location within the course content.  

Enter and/or attach your assignment.  

Depending on the assignment settings, you may be allowed to enter your submission in-line  and/or attach a file or files.  

How do students submit an assignment? Page 2

1. Enter your submission text into the Assignment Text area using the Rich Text Editor.  2. Under Attachments, click the Choose File button to browse for an select a file to upload  from your computer. (Alternately, you may also click the or select files from ‘Home’ or site  button to select a file you have already uploaded.)  

View attached file.  

Once you have attached your file, the name of the file, as well as the file size and upload time  stamp will be displayed under Attachments.  

Tip: You may click Remove to remove the attachment if you selected the wrong file.  

Submit your assignment.  

When you are ready to turn in your assignment, click the Submit button to complete your  assignment submission.  

Tip: If you are not yet ready to submit, you may click Preview to preview the submission, or Save  Draft to save your submission and submit it later. Click Cancel to exit the assignment without saving  or submitting.  

How do students submit an assignment? Page 3

Submission confirmation.  

Once you have submitted your assignment, you will receive a confirmation message on screen.  In addition, if you have opted to receive email notifications, you will also receive an email  confirmation of your submission.  

How do students submit an assignment? Page 4

How do students view their assignment  feedback on Sikai LMS?  

Once your instructor has graded your assignment, you can view the feedback on your work  in the Assignments tool.  

Go to Assignments.  

Select the Assignments tool from the Tool Menu in your site.  

Click on an assignment.  

Click on the title of an assignment to view the feedback for that item.  

How do students view their assignment feedback? Page 1

Note: Assignments which display Returned in the Status column have been graded and the feedback  released for student viewing.  

View assignment feedback.  

Your assignment and feedback will be displayed.  

1. The title, student name, submission date, grade, and submission history appear at the top.  2. The original assignment instructions and attachments appear below the submission and  grade information.  

3. Your submission and/or attached files display below the assignment instructions.  4. Instructor comments and/or attached files appear at the bottom.  

How do students view their assignment feedback? Page 2

Peer review feedback.  

If your assignment had a peer assessment component, and your instructor has allowed  students to see peer reviews of their own work, you will also see peer reviewer comments and/ or attachments on the feedback screen.  

How do students view their assignment feedback? Page 3

How do I view announcements on UG Sikai LMS?  

Announcements are displayed in several locations. You can view them from Home, from an  individual course or project site, or from the Announcements tool.  

Viewing announcements in Home.  

When you are logged in to Home, you will see your Recent Announcements displayed there.  Your Recent Announcements in this location will show all announcements from all sites in  which you are enrolled.  

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Click on the announcement subject.  

View announcement details.  

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Viewing announcements within a course or project site. 

When you enter a given course or project site, your Recent Announcements for that site only  will display on the site Overview page.  

Click on the announcement subject.  

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View announcement details.  

Viewing announcements via the Announcements tool. 

You may also view your announcements by selecting the Announcements tool in the Tool  Menu from Home, or from within an individual course or project site.  

Note: Remember that Home will display announcements from all courses. 

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Click on the announcement subject.  

View announcement details.  

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How do I take a poll on UG Sikai LMS?  

By default, students can vote once per poll question. All student responses to poll questions  are anonymous.  

Go to Polls.  

Select the Polls tool from the Tool Menu in your site.  

Click on a poll question.  

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Select your choice and click Vote.  

Note: By default, students can only vote once per poll question.  

View reference number.  

Polls are anonymous. After you vote in a poll, you will receive a reference number to confirm  that you have voted in this poll.  

Click Back.  

This returns the display to the Polls list page.  

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How do I view poll results?  

Instructors can view all poll results and can allow students to view individual poll question  results.  

Go to Polls.  

Select the Polls tool from the Tool Menu in your site.  

To view the results of a poll question, click on Results. 

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Example: Poll Results.  

Results can be sorted by clicking on a column heading to sort by. Clicking on the column  heading again reverses the sort order.  

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What is the Resources tool on UG Sikai LMS?  

The Resources tool allows instructors to share a wide variety of files with their students  within a site. Individual users may also have Resources within their personal My Workspace  area.  

Instructors or site owners can upload files (for instance, word processing documents,  spreadsheets, slide presentations, audio and videos), as well as create and post HTML (web)  pages, simple text documents, library citations, and share links to useful web sites.  

Instructors or site owners can organize these files and links into folders and subfolders  making it easier for students to locate and access items. Folders and files in Resources can  be moved or reordered within a site or copied from one site to another.  

Files and folders can display contextual remarks, can be shown, hidden or viewable only  during specific dates and times. Instructors can automatically notify site members by email  that an item has been added to Resources.  

Resources also allows users to upload multiple files using the Drag and Drop interface, or  using the WebDAV protocol.  

To access this tool, select Resources from the Tool Menu in  your site.  

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Example of a Resources page.  

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How do I navigate the Resources tool?  

There are a number of controls and breadcrumbs that determine the display of the  Resources tool, making it easier to maneuver about within the tool.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Folder View  

Clicking on the name of any folder will isolate the display to just the contents of that folder.  

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Breadcrumb Trails  

Tool-Level Breadcrumb Trail  

When a folder or subfolder is isolated, a breadcrumb trail of links allows users to navigate the  folders. Clicking the root folder will return the Resources display to the root level with all the  folders closed.  

Open / Close  

Folders with content will display a solid folder icon. Clicking a solid closed folder will open a  folder, within the view of all of the folders. Clicking a solid open folder will close a folder.  

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Expand All / Collapse All  

Clicking Expand All will open up and display the contents of all folders and subfolders. Clicking  Collapse All will close all folders and subfolders.  

Expand All / Collapse All is a toggle button. Clicking it once will expand the display; clicking it  again will collapse the display.  

Search  

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Clicking All Site Files link will display a search field. Enter keywords to locate a specific file or  files.  

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How do I create folders?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Create Folders.  

To the right of the site’s root folder, from the Actions drop-down menu, select Create folders.  This displays the Create Folders page.  

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Enter the name of the folder.  

Add multiple folders. (Optional)  

If you would like to create multiple folders, click Add another folder.  

Note: You can add as many folders as you want by clicking “Add another folder”.  Footer

Click Create Folders Now.  

To create the folder(s) in Resources, click Create Folders Now.  

This returns the display to the Resources page with the newly created folder(s) displayed.  

View folders in Resources.  

Notice that the folders are displayed slightly indented to the root folder.  

Create subfolders. (Optional)  

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To create a subfolder within a folder, from the Actions drop-down menu, select Create Folders  to the right of the parent folder.  

This displays the Create Folders page.  

Enter a title for the subfolder.  

Create multiple subfolders. (Optional)  

If you would like to create multiple subfolders, click Add Another FolderNote: You can add as many subfolders of a folder as you want by clicking “Add Another Folder”.  

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Click Create Folders Now.  

To create the subfolder(s) in Resources, click Create Folders Now.  

This returns the display to the Resources page with the newly subfolder(s) displayed within the  main folder.  

View subfolders in Resources.  

Once a folder contains subfolders, the icon will appear as a solid folder.  

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View contents of subfolder.  

Click the solid folder icon to view the folder contents. Notice that the subfolders are displayed  slightly indented to the parent folder.  

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How do I upload files to Resources?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Upload Files.  

To the right of the folder to which you want to add files, click the Actions dropdown menu and  select Upload Files.  

If you have not created any folders yet, use the site’s root folder (bearing the name of the site)  to add files.  

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Drag and drop files from your computer.  

Drag files from your computer and drop them in box Drop files to upload, or click here to  browse.  

This will display thumbnails of the files that will be uploaded.  

Or, browse your computer for files.  

Click the Drop files to upload, or click here to browse button.  

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This will open your computer’s File Upload window where you can browse for and select the  file.  

Click Continue.  

This uploads the files.  

View files in Resources.  

The files are now located inside the selected Resources folder.  

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How do I upload and unpack a zip file to a  Resources folder?  

There are two methods for uploading a zip file to Resources: drag-and-drop and the upload  file functionality. Once you have uploaded the file, you may use the Actions / Expand Zip  Archive functionality to unpack the zip file into its component files.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

From the Actions menu, select Upload Files.  

From the Actions drop-down menu to the right of the folder where you want to upload the zip  file, select Upload Files.  

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Drag and drop the zip file from your computer. 

Drag the zip file from your computer and drop it in the box marked Drop files here to upload.  This will display a thumbnail of the zip file that will be uploaded.  

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Or, click to switch to a file browser view.  

If you prefer to browse for your file instead, click the Drop files here to upload, or click here  to browse button to go to the file browser view.  

Locate and select the file on your computer, then click Open to upload.  

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Click Continue.  

This uploads the zip file.  

Click Actions, then Expand Zip Archive.  

From the Actions drop-down menu next to the zip file, select Expand ZIP Archive.  

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View zip contents in Resources  

The zip file is automatically unpacked within the current folder.  

1. A new subfolder within the current folder is created using the name of the zip file. 2. The zip file content is unpacked within this new subfolder.  

3. The original zip file remains.  

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How do I create a zip archive file in  Resources?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Compress to Zip Archive.  

To the right of the folder you want to zip archive, from the Actions drop-down menu, select  Compress to ZIP Archive.  

This creates a zip file.  

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Zip file contents.  

The zip file contains a copy of all of the subfolders and files inside the selected folder.  

Note: The zip file is named the same as the Resource folder that was compressed. By default, the zip  file is placed inside of the root folder of the site.  

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How do I add a web link or URL?  

Users can create links to web pages in Resources.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Add Web Links (URLs).  

To the right of the folder to which you would like to add the web link, from the Actions drop down menu, select Add Web Links (URLs).  

This displays the Add Web Links (URLs) page.  

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Enter web address.  

Enter (or paste) the web site address (URL) and enter a name of the link.  You may also click Add Another Web Link to add additional links. (Optional)  

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Click Add Web Links Now.  

View links in Resources.  

This creates links to the web sites in the selected Resource folder.  

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How do I create a text document?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Create Text Document.  

To the right of the folder in which you want to create the text document, from the Actions  drop-down menu, select Create Text Document.  

This displays the Create Text Document page.  

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Enter text, then click Continue.  

Enter (or paste) the text into the text box, then click Continue.  

This displays the details page for the text document.  

Enter document information.  

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Enter a display name for the text document, and additional details if needed, then click Finish.  

View text document in Resources.  

The text document has been placed in the selected folder.  

Note: You may click on the blue Information icon to the right of the file to see the item description.  Footer

How do I create an HTML page?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Create HTML Page.  

To the right of the folder where you want to create the HTML page, from the Actions drop down menu, select Create HTML Page.  

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Enter document content.  

Enter (or paste) the text content of the document into the Rich Text Editor.  

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Use the Rich Text Editor to format or add links and media. 

Use the Rich Text Editor tools to format the text, add images, links or other HTML items to the  document.  

Click Continue to save your document when you are finished editing.  

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Enter document details.  

Enter a display name for the HTML document, and any other information as needed. Click  Finish when done.  

View HTML file in Resources.  

The HTML page is created and placed in the selected folder.  

Note: You may click on the blue Information icon to the right of the file to see the item description.  Footer

How do I create a citation list?  

Users can create a citation list for a books, journal articles, manuscripts, newspapers or  musical compositions in Resources. There are two methods for creating a citation list.  

Method 1: Import a file in RIS (Research Information Systems) format.  

Method 2: Manually create list.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Method 1: Import RIS file.  

To the right of the folder you want to import the RIS citation list, from the Actions drop-down  menu, select Create Citation List.  

This displays the New Citation List page.  

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Enter a name, then Import.  

Enter a name for the citation list, then click Import.  This displays the Import Citations page.  

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Click Choose File.  

Click Browse to locate and select the .ris file on your computer.  

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Click Import.  

Note: The selected .ris filename will appear next to the Choose File button.  

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Click Done.  

View citation list in Resources.  

The citation list is located in the selected folder.  

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Click on the citation list name.  

Clicking on the list name will open the item and display the list of citations.  

Method 2: Manually create citation list.  

To the right of the folder where you want to create the citation list, from the Actions drop down menu, select Create Citation List.  

This displays the New Citation List page.  

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Enter a name for the citation list, then click Manually Create. 

Enter citation information, then Save.  

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Manually enter the citation information, then click Save Citation.  

Click Done.  

This returns the display to the New Citation List page with a summary of the citation  information. You may add more citations if needed. When finished, click Done.  

View citation list in Resources.  

The citation is listed in the selected folder.  

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Click on the citation list name.  

Clicking on the list name will open the item and display the list of citations.  

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How do I move a file or folder within  Resources in the same site?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Select one or more items, then click Move.  

Check the boxes to the left of the files or folders you want to move, then click Move.  

Note: Alternately, if you are only moving one item, you may select Move from the item Actions menu  instead.  

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Click the clipboard icon (paste moved items here). 

To the right of the destination folder where you want to place the files or folders to, click the  clipboard icon.  

View moved files in new location.  

This returns the display to the Resources page with the files or folders now moved to the  destination folder.  

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How do I copy a file or folder within  Resources in the same site?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Select one or more items, and then select Copy. 

Check the box next to the item or items you want to copy, and then select Copy at the top of  the Resources listing.  

Note: Alternately, if you are copying a single item, you may select Copy from the item Actions menu  instead.  

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Click the clipboard icon.  

Click the clipboard icon to the right of the folder where you want place the copied item/s.  

Note: If you prefer, you may select Paste copied items from the destination folder Actions menu  instead.  

View copied item(s).  

This returns the display to the Resources page with a copy of the files or folders in the new  location.  

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How do I copy a Resources file or folder from  one site to another site?  

Instructors can copy a Resource file or folder from on site to another site.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Copy Content from My Other Sites.  

This displays the Resource folders located in your other sites.  

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Select the site containing the files that you would like to  copy.  

Note: Folder icons that are transparent have no files. Folder icons with a solid fill color contain files  and folders.  

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Select the files or folders you would like to copy. 

Check the boxes next to the files or folders you would like to copy to select them.  

Tip: You can use the arrows icon in the upper left to expand/collapse all folders and subfolders at  once.  

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Click Copy.  

This places the Resources page into a temporary display state to facilitate the copying of files.  

Navigate to the site where you would like to place the  copied files.  

You may return to the original site by clicking on the title of the site in the breadcrumbs.  

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Click the clipboard icon.  

To the right of the folder where you want to place the copied items, click the clipboard icon.  Footer

View copied files.  

This places a copy of the files or folders into the Resources folder in the destination site.  

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How do I reorder files or folders within  Resources?  

Anyone with access to view Resources sees the reordered items in the desired order. If an  instructor wants students to go directly to Resources to locate content items, this feature allows  the items to be placed in a specific order. Or, if you have used the Make a Web Content Link  option to place a Resources folder into the Tool Menu, the reorder feature controls the  placement of items on that page as viewed by site participants.  

The process is the same for reordering both files and folders. However, items must be within  the same parent folder in order to be reordered at one time.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

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Click Actions, then Reorder.  

In the parent folder, from the Actions drop-down menu, select Reorder.  This displays the Reordering page.  

Reorder items and Save.  

Click and drag the items into the desired order, then click Save.  

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View reordered items.  

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How do I upload a new version of a file in  Resources?  

If a file is linked and active elsewhere in your course site – such as in a Lessons module or  an image in a quiz – deleting it from Resources and uploading a new file in its place will  break the link. By uploading a new version, your existing links remain intact.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Upload New Version.  

To upload a new version of a file, to the right of the file to replace, from the Actions drop-down  menu, select Upload New Version.  

This displays the Upload New Version page.  

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Click Choose File.  

Click Choose File to locate and select the file on your computer.  

This returns the display to the Upload New Version page with the name of the new file.  Footer

Click Upload New Version Now.  

The file name of the new file is displayed.  

Original file is replaced.  

This replaces the original file with the new revised file.  

Note: The display name for the new file remains the same as the original file. Footer

How do I hide files and folders?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Method 1: Select the file(s) or folder(s), then click Hide.  This displays the Hide Items Confirmation page.  

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Confirm action by clicking Hide again.  

Items are hidden.  

This returns the display to the Resources page with the selected items hidden.  Notes:  

Instructors see hidden Resource items as grayed out.  

If you hide a folder, all of the files within the folder are automatically hidden.  Footer

Method 2: Click Actions, then Edit Details.  

To hide a file or folder, to the right of the file or folder, from the Actions drop-down menu,  select Edit Details.  

This displays the Edit Details page for the item.  

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Hide item and Update.  

Under Availability and Access, select Hide this item, then click Update.  

Item is hidden.  

This returns the display to the Resources page with the selected item hidden.  Notes:  

Instructors see hidden Resource items as grayed out.  

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If you hide a folder, all of the files within the folder are automatically hidden.  Footer

How do I unhide files or folders?  

There are 2 methods Instructors can use to un-hide (show) files or folders.  Method 1: Select files or folders / Show  

Method 2: Actions / Edit Details / Show  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Method 1: Select the file(s) or folder(s), then click Show.  This displays the Show Items Confirmation page.  

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Click Show again to confirm.  

Items are now visible.  

This returns the display to the Resources page with the selected items available.  

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Method 2: Click Actions, then Edit Details.  

To unhide a file or folder, to the right of the file or folder, from the Actions drop-down menu,  select Edit Details.  

This displays the Edit Details page for the item.  

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Select Show this item, then click Update.  

Under Availability and Access, select Show this item, then click Update.  

Item is now visible.  

This returns the display to the Resources page with the selected item available.  

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How do I set the display of a Resources item  to a specific time period?  

Users can set the availability of a Resource file or folder to display to site participants at a  specific date and time and become hidden at a specific date and time.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Edit Details.  

To set specific availability of a file or folder, to the right of the file or folder, from the Actions  drop-down menu, select Edit Details..  

This displays the Edit Details page for the item.  

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Specify dates.  

Under Availability and Access, check the boxes next to From and Until, set the dates and  times using the calendar icon, then click Update.  

Notes:  

The “Show this item” radio button must also be selected.  

The “From” and “Until” functionality is optional. You can select to show an item “From” a date/ time or show an item “Until” a date/time or both.  

View file or folder in Resources.  

This displays the file or folder in Resources as hidden, except during the specified time period.  

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Notes:  

Instructors see hidden Resource items as grayed out.  

If you set a specific date/time for the availability of a folder, all of the files within the folder  automatically have the same availability date/time restrictions.  

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How do I remove a file or folder in  Resources?  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Select one or more items, then click Move to Trash. 

To remove a Resource file or folder select the item(s) by checking the boxes next to each one to  be removed, then click Move to Trash.  

Note: Alternately, if you are removing one item at a time, you may select Move to Trash from the  item Actions menu instead.  

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Click Remove again to confirm.  

Items are removed.  

Note: If you remove a folder, all of the items inside the folder are also removed.  

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How do I restore a removed file or folder in  Resources?  

Users can restore a file or folder they have previously removed from Resources.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Trash tab.  

This displays the Resources Restoring Items page.  

Select the items to be restored, then click Restore.  Footer

Item is restored.  

This restores the previously removed items back to the original folder.  

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How do I add and display contextual  information about a file or folder?  

Users can add a description to files and folders in Resources. Site participants can view  these descriptions by clicking on the information icon located to the right of the item.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Edit Details.  

To add contextual information, to the right of the file or folder, from the Actions drop-down  menu, select Edit Details.  

This displays the item’s Edit Details page.  

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Enter details, then Update.  

Enter (or paste) a description of the file or folder in the Description box, then click Update.  

View item details.  

The description is now available to participants by clicking on the information icon.  

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How do I notify site participants that  content has been added to Resources?  

Site owners can automatically notify participants via the Notifications feature that an item  has been added to Resources. When used, site members receive an email containing details  of the file or link that has been added to Resources.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Add a content item.  

See any of the following articles for more information on adding items to Resources:  

• adding a file  

• adding a URL  

• adding a text document  

• adding an HTML page  

• adding a citation list  

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When adding an item, select High or Low notification. 

Notes:  

When uploading a file, creating a web link, creating a text file, creating an HTML page or creating  a citation, the Email Notification dialog box is displayed before confirming file creation.  Selecting “High” will result in an email being sent to every site participant  Selecting “Low” will result in an email being sent to only those participants that have not opted  out of “Low” level notifications in their workspace Preferences.  

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How do I obtain the URL for a file or folder in  Resources?  

Each file and folder in Resources has its own URL. For example, instructors can create links  to folders or files anywhere that the Rich Text Editor appears throughout the site. 

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Edit Details.  

To obtain a file or folder’s URL, to the right of the file or folder, from the Actions drop-down  menu, select Edit Details.  

This displays the Edit Details page for the item.  

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Copy the URL.  

Scroll down the page to find the File Details section. Copy the file’s unique URL displayed in the  Web Address (URL) field.  

Copy short URL. (Optional)  

An alternative is to select Short URL check box and then copy a shortened version of the URL.  

Note: Once you have copied the file’s URL, you should not move the file into another folder in  Resources. If you change the file’s location, the file’s link will be broken and no longer functional.  

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How do I make a link to a Resources folder  appear in the Tool Menu?  

Instructors can create a link to a Resource folder and have that link appear as a button in  the Tool Menu.  

Go to Resources.  

Select the Resources tool from the Tool Menu of your site.  

Click Actions, then Make Web Content Link.  

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Credit: sakai.ug.edu.gh

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